Might I suggest piggy backing off of EVO this year since the local Neo-Geo group usually bring our cabs for people to play anyways?
I agree with this idea in principal, since I know that
I'll be there and a lot of the other Neo folks will be there too...
However, I personally, won't be able to enjoy it then.
Typically, during EVO world, I'm usually tired, sore, and in an
extreme bad mood, because I just spent the previous three days with no sleep working my ass off getting cabs and hamaba-chans into a working state.
... which is followed by the mad rush to move those heavy fuckers to the event, having to set them up, deal with whatever weird problem EVO throws at us, then after two days reverse the whole procedure, and finally go home and sleep.
(also, I always somehow manage to fucking injure myself just before evo EVERY. FUCKING. YEAR.)
Shit would drive a man to drink... but I can't even do THAT, because in my advanced old-age, NO SLEEP + HANGOVER = NONFUNCTIONING
...and chances are, whith the (planned) fabrication of the Hamaba-chan red unit, the yellow/green unit, and the gold/white/pink unit, thereby completing the
CHO-SUPER-SENTAI HAMABA FORCE (H-Force), all at the last-minute, this year will probably be no different.
Although, if we go with the attitiude that this is a "Neo Geo Year-Zero, convention/get-together: 'Video-Gaming For Grown-Ups!'" EVO World guerilla-event, with "AGAIN IN 2011! BIGGER! LONGER! HARDER! MORE MERC!!!", would be rad.
So you guys wanna do it this year, then? Aren't conventions planned more than a year in advance, usually..? Still, if you can pull it off, I say mazel tov.
That's the genius behind piggybacking onto another convention, most of the heavy-lifting here has already been done by the host-event organizers. The only thing that the (sub-)event organizer would have to seriously sweat is making sure all the paperwork is in order and that the bills get paid on time.
However, again, the trade-off is no flexibility: the venue, the event date, the hall fee, the hotel, the room rates, and other fees, are all take-it-or-leave-it fixed, based on the host event.
I'm not sure that sponsorship would be in the cards here (or is even appropriate at this stage), but is it possible to contact SNKP-USA to have a booth set up, if they even DO that anymore, and/or have his Shawn-ness attend?
Permission to use the "Neo Geo" mark would be nice too.